how to do bookkeeping for small business

Managing business finances doesn’t have to be the bane of your professional existence. Nor does it have to take you away from the personal reasons you started your company in the first place. If you put off bookkeeping too long, you end up with bounced checks, overdue invoices, or figures that don’t add up.

how to do bookkeeping for small business

The software allows you to send custom invoices, track inventory, and create purchase orders to attach to bills — all from your phone or tablet. Review your year-to-date Smart Accounting Practices for Independent Contractors P&L to see if you owe any estimated taxes for that quarter. Keep a record of each of your vendors that includes billing dates, amounts due, and payment due dates.

Searching online

If you want to know more about profit and loss statements, read our recent article, How to Write Your Small Business’s Profit and Loss Statement. If Bench does your bookkeeping, you can also upload and store as many digital receipts and documents as you’d like in the Bench app. Every transaction you make needs to be categorized and entered into your books. Double-entry is more complex, but also more robust, and more suitable for established businesses that are past the hobby stage. The IRS also has pretty stringent recordkeeping requirements for any deductions you claim, so having your books in order can remove a huge layer of stress if you ever get audited. You can’t run a healthy, successful business without having your books in order.

how to do bookkeeping for small business

You have plenty of financial statements to review every week, month, quarter, and so on, but your daily business accounting responsibilities consist of one main task. There are a few business accounting basics you should understand to ensure your business operations run smoothly. While you may be an expert at sales or marketing, you should never undermine the importance of basic accounting. Without a clear financial picture, it can be nearly impossible to move your business forward. Below, you’ll find important accounting terms and principles that can help you get started.

DIY vs. professional bookkeeping

It offers double-entry bookkeeping along with basic expense tracking and invoicing software. You can also use it to send estimates, track expenses, and monitor employee timesheets. The mobile app makes it easy to track mileage while driving and capture photos of receipts for business expenses. This is helpful for freelancers who don’t have a separate bank account for their business activity. The bookkeeping transactions can be recorded by hand in a journal or using a spreadsheet program like Microsoft Excel.

Find out what business structure is best for your small business and what the tax implications are for that setup. Now that you know some of the key terms, you need to put them to use! There are three basic documents that will help you answer critical questions about your business.

Get Started

If you’re solely in the market for a small business accounting software, this one might not be up your alley. But if you’re looking for a one-stop, comprehensive solution for virtually all your business needs — accounting included — this could be the platform for you. If you want an all-in-one business management software, Holded might be for you. Its suite of features is extensive — at least partially covering invoicing, accounting, payroll, project management, and inventory. Tipalti automates the accounts payable process, allowing you to focus on other aspects of your business.

Below are some of the most common statements a bookkeeper uses to monitor activities. Along with invoicing, Sage Business Cloud Accounting allows you to create quotes and estimates, add credit notes to any customer account, and even post a batch of quick entries. Designed for small businesses, Kashoo features an all-inclusive pricing structure, and you can add additional users to Kashoo at no additional cost. If you’re ready to get started, there are a few things you’ll need to do. So as not to make it too overwhelming, break up the tasks by day, week, month, quarter, and even year. Many or all of the products featured here are from our partners who compensate us.

Leave a Comment